Purpose Statement

The job of Registrar/ Attendance Clerk is done for the purpose/s of registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as assigned.
This job reports to Principal

Essential Functions

• Assists in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.
• Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.
• Evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
• Informs appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course requirements.
• Maintains a variety of manual and electronic documents, files, and records (e.g. grades, attendance, transcripts, student information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Prepares standardized documents and reports (e.g. report cards, class schedules, form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.
• Processes a variety of documents and materials (e.g. transcripts, job verification, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies.
• Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information.
• Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.
• Verifies student related data (e.g. grades, attendance, information, etc.) for the purpose of ensuring the accuracy of the student records.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software; preparing and maintaining accurate records; applying job-related codes, regulations and laws; and classifying data and/or information.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; business telephone etiquette; keyboarding; office equipment and technology; recordkeeping and record retention practices; and concepts of grammar, spelling and punctuation.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with data of widely varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities and working under minimal supervision; working within time constraints; ability to read, write and communicate clearly in English; accuracy and attention to detail; and analyzing issues and determining appropriate course of action; ability to accurately type 50 wpm; and increasing experience with word processing, excel and software preferred.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing.  The job is performed in a generally hazard free environment. 

Experience      Job related experience is required.

Education        High school diploma or equivalent.

Equivalency   

FLSA Status: Non-Exempt                                   Support Staff Salary Schedule:Grade D

11 Month Position