Purpose Statement

The job of Director of Business Services is done for the purpose/s of directing business programs and financial services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the leadership team.

 

This job reports to Superintendent

 

Essential Functions

• Analyzes a variety of financial information (e.g. budget variances, cost projections, etc.) for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget.
• Assists a variety of external agency personnel (e.g. auditors, grant representatives, regulatory agency staff, etc.) for the purpose of providing information and general support.
• Collaborates with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
• Compiles data from a wide variety of sources (e.g. staff, public agencies, school districts, etc.) for the purpose of analyzing issues, ensuring compliance with organization policies and procedures, and/or monitoring program components.
• Completes reporting requirements for a variety of internal and external agencies (e.g. SAM approvals, portions of federal funding applications, state and federal reporting requirements, superintendent/school board reporting, departmental requests, etc.) for the purpose of disceminating information, supporting departments, ensuring compliance with state and federal requirements and fiscal practices, achieving outcomes in relation to organizational objectives.
• Conducts internal audits (e.g. general and special funds, etc.) for the purpose of ensuring program operations are within budget and in accordance with fiscal practices.
• Directs department operations; the maintenance of services and the implementation of new programs and/or processes (e.g. agency policies and procedures, state & federal regulations, software/applications under the department/oversite perview, etc.) for the purpose of for the purpose of providing services within established timeframes, achieving outcomes in relation to organizational objectives, and ensuring compliance to legal requirements.
• Facilitates meetings, workshops, seminars, etc. (e.g. financial procedures, regulatory requirements, community or outside agencies, interdepartmental needs, etc.) for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
• Maintains a variety of manual and electronic fiscal information, files and records (e.g. accounts payable, accounts receivable, student activities, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail.
• Manages assigned program and/or departmental responsibilities for the purpose of achieving organizational objectives, and ensuring compliance with legal, financial and District requirements.
• Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
• Participates in a wide variety of meetings (e.g. board meetings, training, professional associations, develops networks, workshops, seminars, conferences, etc.) for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative to carry out their administrative responsibilities.
• Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.
• Prepares a wide variety of materials (e.g. annual budgets, financial statements, reports for the Board, Superintendent, department administrators, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and/or providing supporting materials for requested actions.
• Presents information (e.g. budget overviews, accounting processes, distribution formulas, procedures related to department operations, etc.) for the purpose of for the purpose of communicating information, gaining feedback, training, implementing action, and ensuring adherence to established internal controls.
• Researches financial topics and related legal issues (e.g. discrepancies, current legislative trends, etc.) for the purpose of evaluating compliance requirements and potential implications on district operations.
• Responds to a wide variety of inquiries of staff, district personnel, other professional organizations, external sources, etc. (e.g. accounting guidelines, expenditure status, grant guidelines, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

 

Skills, Knowledge and Abilities
SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using a variety of software applications; planning and managing projects; preparing and maintaining accurate records; analyzing budgets; analyzing data; critical observation; and facilitating meetings.
KNOWLEDGE is required to utilize theoretical mathematical concepts; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; program planning and development; school budgeting, policies and audit procedures; concepts of grammar and punctuation; principles of public and fund accounting and budgeting; MA degree from an accredited college preferred.
ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of types of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups and individuals; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; analyzing issues and determining appropriate course of action; and maintaining confidentiality.

 

Responsibility
Responsibilities include: working independently under broad organizational policies to achieve organizational objectives; managing multiple departments; supervising the use of funds for multiple departments. utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a generally clean and healthy environment.

 

Experience      Five (5) years Public School experience as a Business Manager or its equivalent with increasing levels of responsibility is required. 

Education        Targeted, job related education with study in job-related area, Master's degree perferred. 

Equivalency      Additional Public School Experience as a Business Manager or its equivilent with increasing levels of responsibility may substitute for some education. 

Required Testing	Certificates
	Valid Driver’s License & Evidence of Insurability CPR/First Aid/AED Certification
Continuing Educ./Training	Clearances
Continuing Education Requirements Maintains Certificates and/or Licenses Required to work some evenings and weekends	IVP Fingerprint Clearance Card Background Clearances

FLSA Status: Exempt                                     Administrative Salary Schedule: Grade E

12 month position